Apex Healthcare Solutions offers practical and cost effective front office and back office services for small and medium sized healthcare facilities for today's challenges

Apex was founded by doctors who wanted a better way to organize practice operations and spend more time with patients

With our Value Added VMA's, you'll have the confidence of a medical practice company behind you yet the flexibility of a dedicated assistant.

Apex Healthcare Solutions is a one stop shop for solutions to the most common challenges facing medical facilities as well as business offices. We offer services on medical office staffing, medical office virtual staffing, clinical processes and billing.

What does "Value-added Virtual Medical Assistant" entail?

  • Bachelor’s degree in nursing or similar course.
  • Assigned Back up Assistant concurrently trained
  • Vetted employee, not a freelancer or part time consultant.
  • Standard basic training that includes HIPAA and ARRA, Clinical Operations & Health Insurance.
  • Centrally managed IT assets with end-to-end encryption using virtual networks & hard drive encryption
  • Local telephone service with the area code of your choice.
  • Real time IT and QA Support
  • Productivity and Quality Monitoring & Reporting
  • Operations supervisor &US-based Account Manager
  • Process flow is documented and submitted to you.
  • Company-to-Company Business Associate Agreement.
  • Simple all-in local monthly service invoice

We are in the business of finding, developing and retaining only the best world class assistants.  We have developed our service model around value for money, especially for small and medium sized practices and facilities. 

Call us today and we'll show you how to simplify your practice management.

Free Consultation

More patients. Less Paper.

Contact us.

Business Hours


Main Office
1215 Kinwest Pkwy Ste 130, Irving TX 75063

Business hours:

Mon–Fri8AM – 5PM CST

Phone number:


How does it Work?

Like an assistant from a satellite office, they sign into your system to triage your fax messages, verify eligibility or process local calls using your area code. 

We'll start with a conversation regarding what you need with our Dallas-based Account Managers.

  • Our Account Managers will understand your needs and scope out the work.   
  • We will then send you our proposal and a Business Associate Agreement for your review and approval.
  • Prior to start, our IT Specialists will coordinate with you to make sure that the IT credentials needed and the connections that are compliant with HIPAA. 
  • On the first day, a supervisor and IT Specialist will support the initial orientation and help with documentation as well as monitor productivity during the first two weeks.
  • You will receive your first report after that and the team will keep engaging you until you are satisfied with the quality and productivity of your assistant.

Please contact us for a free consultation.

Welcome to Apex Healthcare Solutions!

We are a Dallas, Texas based company whose team has set up and managed multiple facilities since 1995.  In 2005, our team started providing medical staffing services and in 2012, started providing virtual medical assistant services to small and medium sized facilities.  It is a testament to the value we give to long term relationships that most of our core employees and clients are still with us to this day. 

Our virtual staff, who are mostly nurses, complete basic training and only the top 20% of applicants are deemed qualified to serve our clients as virtual medical assistants.

Service Menu

We'll help get right solution for you to get ahead.

Medical Office Staffing

  • Administrative Staff
  • Medical Assistants
  • Sleep Technologists
  • EEG Technologist

Medical Office Virtual Staffing

  • Virtual Assistants
  • Virtual Medical Assistants


  • Credentialing
  • Insurance Verification
  • Medical Coding
  • Claims filing
  • Payment posting & management
  • Appeals Management
  • Medical claims audit
  • Accounts Receivables Management

Medical Process Outsourcing

  • Medical Transcription
  • Insurance Verification
  • Insurance Pre-Certification
  • Scheduling
  • Data Management
  • DME Compliance Calls
  • Sleep Scoring

Other Services

Medical IT Consulting

Services Offered Explore our services

We offer a wide array of services to meet the health care needs of medical facilities. For more information click the button below.

Explore our services

Consultation We also offer Medical IT consultation

The widespread adoption of Practice Management and Electronic Medical Records systems as well as internet cloud based applications open the door to hybrid practices – teams that use light-speed data to accomplish clinical support tasks more economically and accurately while maintaining HIPAA privacy and security compliance.

In addition to the benefits of smaller office space requirements and reduced office supply costs, hybrid teams can grow and shrink quickly to adapt to seasonal variations as well as business growth.

Contact us

Careers Join our team

If you're passionate about making a difference in healthcare we offer an environment where you can advance your career and achieve your goals.

Join our team



Medical transcription



$9 - $10/HR

Medical insurance verification




sleep scoring





What our customers say

Do you want to tell us your experience or suggest an improvement in our services?
Just send us your feedback today via a form on our Contact page.

Jennifer Brown, Practice Manager from Southwestern Neuroscience Institute

Our virtual assistants help us complete patient care in a timely manner. With their help we are able to get insurance verifications, precertifications, send and receive medical records, and schedule appointments making us more available handle urgent patient needs and provide better, more timely care. I would recommend this service without hesitation to any office that deals with cumbersome administrative duties.

Jennifer BrownJennifer Brown, PHR, SHRM-CP, Practice Manager - Southwestern Neuroscience Institute

Ivy Harris, Medical Practice Administrator-Hand Associates of North Dallas, PLLC

The Team has highest standards of professionalism. Guaranteed message delivery to physician referral and real time appointment scheduling, Great Communicator.  Able to answer telephone promptly and in a polite and professional manner.  Excellent patient’s customer service. Knowledge to Answer questions and offer other information, as requested, to provide patient-focused service and a positive impression of the organization.

Use sound judgment in handling calls, especially with upset patients. Understanding of when to escalate important calls to physicians/practice manager.  Maintained schedule, and call or email reminders for Patient’s appointments. Excellent Verifcation Specialist. Knowledge of Precert, Predetermination & Insurance Eligibilty.

ivy harrisIvy Harris, Medical Practice Administrator - Hand Associates of North Dallas, PLLC


If there is one thing that has helped me grow my business and stay connected to my clients it is my VA. In the world of automation it is exciting to have someone answer your phone and speak intelligently about your business.  Someone that knows the ins and outs and can make things happen for the client and for you.  If only I would have known a few years ago what I know now.  This is the one monthly expense I look forward to paying because of the R O I attached to it.

leigh richardsonLeigh Richardson, BCN, BCB, CWC, LPC - Clinical Director of The Brain Performance Center